Acceptable Conduct .............................................................................................  5

Limitation of Uses ...............................................................................................  5

Acceptable Conduct .............................................................................................  8

Limitation of Uses ...............................................................................................  8

Acceptable Conduct ...........................................................................................  10

Limitation of Uses .............................................................................................  10

Acceptable Conduct ...........................................................................................  13

Limitation of Uses .............................................................................................  13

Acceptable Conduct ........................................................................................... 16

Limitation of Uses ............................................................................................. 16

Level I Violation/Offense .................................................................................... 18

Level II Violation/Offense................................................................................... 18

Level III Violation/ Offense.................................................................................. 20

User's Guidelines Purpose and Availability of access

All district guidelines and procedures for acceptable use of technology are intended to make the district’s technology equipment, applications/programs and the system network more efficient, accessible and reliable for all “users.”

“User” is defined as Laredo ISD students, employees, volunteers, community members, and guests (including vendors’ representatives and consultants, service providers, and employees of subcontracted companies) with access to a computer, Internet, and other technological equipment and software through the district.

Purpose and Availability of Access: To prepare students for an increasingly computerized society and facilitate employees’ work productivity, the District has made a substantial investment in providing its students and employees with access to computing equipment, systems and local network functions. Use of these resources is primarily for instructional and administrative purposes and in accordance with administrative regulations. Limited personal use of the system shall be permitted if the use: 1)imposes no tangible cost on the district; 2) does not unduly burden the District’s computer or network resources; and 3) has no adverse effect on an employee’s job performance or on a student’s academic performance

Audits and monitoring

User shall understand LISD will periodically audit, inspect, and/or monitor all use of LISD information technology inclusive of remote and/or online resources and storage media, inclusive of remote and/or online resources and media.

Audits – Electronic auditing shall be implemented within all unclassified networks that connect to the Internet or other publicity accessible networks to support identification, termination, and prosecution of unauthorized activity. These electronic audit mechanisms shall be capable of recording:

· Access to the system, including successful and failed login attempts, and logouts;

· Inbound and outbound file transfers;

· Terminal connections to and from external systems;

· Sent and received e-mail messages;

· Web sites visited, including uniform resource locator (URL) of pages retrieved;

· Date, time, and user associated with each event;

· Access to remote desktops.

· Downloaded material, including files deleted from a user’s account.

Filtering

Laredo ISD will abide by the Children’s Internet Protection Act of 2001 (CIPA). Specifically, these criteria will be followed:

1.     Filtering will be provided for all Internet enabled computers used by students, patrons, and staff

2.     Filtering will be disabled only for bona fide research or other lawful purposes

3.     Online activities of minors will be monitored for appropriate use

4.     Safe and secure use by minors of direct electronic communications will be assured

5.     Unauthorized disclosure, use, and dissemination of personal identification information regarding minors is prohibited.

Defining Technology Equipment Usage Rights/Purposes

All Laredo Independent School District’s electronic information technology equipment inclusive of internal / external storage devices and related media is to be used for school business (instructional and administrative purposes) Instructional purposes include academic research, communication, publishing, technology integration, technology proficiencies, software training and any activities that support the District’s instructional goals and objectives. The district has the right to monitor, audit, and review any files produced and/or stored in any district electronic data devices and/or on any district-funded electronic storage systems as deemed appropriate to support identification, termination, and prosecution of unauthorized activity.

Laredo ISD computers are programmed to delete any infected files. LISD will not be responsible for the loss of files due to the failure of not having disk, CD or other media scanned on designated computers prior to using them on LISD office or instructional computers. To prevent deletion of files, please scan any diskettes, CDs, pen drives, or storage media at any of the campus’ library computers or designated Virus Eradication Centers in administrative offices.

Laredo ISD computers require a windows login and password to access to computer/network resources. If there inactivity for a predetermined time, the computer will automatically log user out. User is responsible to log out at the end of his/her use of the equipment.

Acceptable Conduct

1.     Users shall protect the security and privacy of LISD’s systems and network.

2.     Users shall treat technology equipment with care. Information in proper care is provided by the Instructional Technology Department upon request.

3.     Users who check out technology equipment/software shall be responsible and must make sure that equipment is operating properly prior to being checked out. It is also the responsibility of the user to return the technology equipment/software in the same condition it was checked out. (Normal wear and tear accepted).

4.     The District has the right to monitor all electronic data usage.

5.     Users shall obtain permission before opening, moving, deleting, or duplicating the computer files of others.

Limitation of Uses

1.     Users shall not hack or otherwise alter programs or files belonging to other users.

2.     Users shall not take actions that are harmful to the district’s technology equipment (vandalism).

3.     Users shall not remove any district technology equipment from US boundaries.

4.     Users shall not install any software.

5.     Users shall not use the computer/technology equipment in any way that may harass, defame or demean others with language, image or threats.

6.     Users shall not use computer/technology equipment for personal use such as for commercial purposes, financial gain, advertisement, and seeking/interacting with professional unions, political lobbying, and supporting illegal activities.

7.     Users shall not use/download any peer-to-peer (PTP) software such as Napster, Imesh, Webshots, Morpheus, Kazza, etc. because of network security issues.

1.     Users shall not make any changes to the computer/technology equipment configurations

2.     (i.e. network settings, display settings including backgrounds and screen savers).

8.     Users shall not use unauthorized administrative logins and passwords without the written approval from the Director of Instructional Technology or Chief Technology Officer.

9.     Users shall not write, produce, generate copy, propagate, or attempt to introduce any computer code designed to self-replicate, damage, or otherwise hinder the performance of any computer’s memory, file system, or software. Such software is often called a bug, virus, worm, Trojan Horse, or similar name.

10. Users shall not use a diskette/CD/external storage media without initially running district approved virus scan software found at any computer in the library.

11. Users shall not assemble or disassemble computers/technology equipment without written permission from Director of Instructional Technology or Chief Technology Officer.

12. Users shall not move computer/technology equipment from designated areas without the written permission of the Technology Trainer or Campus / District Administrator. (An Inventory Transfer Form must be completed and turned in to campus designee before move is made.)

13. Users shall not waste district resources (paper, ink, disk space, diskettes, etc.) for example storing numerous songs, music selections.

Software Purchases/Installation/Usage

All software purchase or acquisitions must follow outlined district guidelines. · All software must first be approved by the Curriculum and Instruction Department for content then by the Information or Instructional Technology Department so that it may be checked for compatibility with District technology equipment before purchase. A pilot of the installation may be required in order to check compatibility; this will be determined by Chief Technology Officer or Director of Technology. · After software arrives, a work order must be filled out by person who ordered the software. It must include specific room numbers, and computers to have installation be done on. It must also include the PO# (of the software purchase) needed to verify the number of licenses purchased. · Depending on the number of stations that will need installation, the IT Department will determine if the installation is to be done remotely or individually by Technician or Technology Trainer · Software must be purchased for all the grade level or department. · Software may not be purchased solely for individual use unless approved by technology administrator. · Software loaded on computers in the District must be consistent with District standards and be properly licensed.

1.     District technology staff has the right to remove any unauthorized software on any

2.     district/campus computers. This includes but is not limited to: · any peer-to-peer (PTP) software such as Napster, Imesh, Morpheus, Kazza, etc. · screen savers or desktop themes · software without license or documentation · unauthorized downloaded software · software that has not been approved or was not obtained through a purchase order

2.     LISD prohibits the use/listening of Internet radio stations or streaming of internet video to preserve District bandwidth. District approved videos may be used for instructional purposes (for example, videos from United Streaming).

3.     LISD prohibits the use of games for staff and students with the exception of educational software that has been approved by the District.

4.     LISD prohibits the use on unauthorized access points or satellite software which can access LISD’s network. All such technology equipment and software must be approved by Chief Technology Officer before purchase is made.

Limitation of Uses

1.     Users may not install any type of software, screensavers, demos, files, or plug ins. If any of these are needed, a work order for the installation must be completed at the campus/department level. It must include specific room numbers, and computers to have installation be done on. If applicable, it must include the PO# (of the software purchase) needed to verify the number of licenses purchased.

2.     Users should not purchase any software for district computers with district or grant funding without getting it approved by the Information Technology or Instructional Technology Departments.

3.     Users shall not transmit files that contain software or other material protected by intellectual property laws, rights of privacy of publicity, or any other applicable law unless user owns or controls the rights thereto or has received all necessary consents.

4.     Users shall not act, or fail to act, in use of software, in a manner that is contrary to applicable law or regulation.

5.     Users shall not falsify the source or origin of software or other material contained in a file that is transmitted.

6.     User shall not install or run any executable files (.exe, .bat, .com) that can render a computer as a network device. Installing this type of software creates network traffic or shares and is not allowed.

Defining Internet Usage Rights/Purpose

LISD is providing access to the Internet with the purpose to facilitate teaching and learning of the curriculum in accordance with Laredo ISD educational objectives. Therefore, Internet users must restrict their activities to endeavors in support of district educational and administrative objectives. The district has the right to monitor, audit, and review user’s Internet access in district computers and any district’s information technology; inclusive of remote and/or online resources and storage media; as deemed appropriate to support identification, termination, and prosecution of unauthorized activity. In accordance with the appropriate certification, the District shall monitor the on-line activities of minors. 47 U.S.C. 254(h)(5)(B) [CQ Legal]

In accordance with the appropriate certification, the District operates a technology protection measure that protects minors against access to visual depictions that are obscene, child pornography, or harmful to minors; and protects adults against access to visual depictions that are obscene or child pornography. 47 U.S.C. 254(h)(5)(B), (C) (Board Policy – CQ Legal)

The district uses Internet content management software to filter content and sites that are considered inappropriate. This software allows the district to run reports detailing all activity on individual accounts. The district has the right to generate a User Access Report detailing all violations. A report will be generated if the user is or is suspected of abusing the privilege of Internet access, violating any of the guidelines, or misusing the Internet.

System users and parents of students with access to the District's system should be aware that, despite the District's use of technology protection measures as required by law, use of the system may provide access to other electronic communications systems in the global electronic network that may contain inaccurate and/or objectionable material. (Local regulation CQ)

Acceptable Conduct

1.     Users shall use the Internet for educational and administrative purposes and as a tool to enhance teaching and learning in the classroom.

2.     Users will be required to change all passwords at least once every semester. All passwords must remain confidential and should not be shared. (Local regulation CQ)

3.     Users will be required to sign a user agreement annually for issuance or renewal of an account. All such agreements will be maintained on file in the principal's or supervisor's office. (Local regulation CQ).

4.     Users shall use Internet resources in accordance with copyright law. Copyright is implied in all cases whether or not explicit reference to copyright is mentioned.

5.     Users shall use the Internet in accordance with civic and federal laws.

6.     Users who gain access to inappropriate material is expected to discontinue the access as quickly as possible and to report the incident to the supervising teacher / supervisor.

(Local regulation CQ)

7. Users shall conserve district resources (paper in printer, disk space, bandwidth, etc.).

Limitation of Uses

1.     Users shall not use the Internet for non-educational purposes. The system may not be used for illegal purposes, in support of illegal activities, or for any other activity prohibited by District policy or guidelines. (Local Regulation CQ)

2.     Users may not disable, or attempt to disable, a filtering device on the District's electronic communications system. (Local regulation CQ)

3.     Users shall not encrypt communications so as to avoid security review by system administrators. (Local regulation CQ)

4.     Users may not use another person's system account without written permission from the campus administrator or Technology Director/Coordinator, as appropriate. (Local regulation CQ)

1.     Users shall not use or redistribute copyrighted programs or data except with the written permission of the copyright holder or designee. Such permission must be specified in the document or must be obtained directly from the copyright holder or designee in

2.     accordance with applicable copyright laws, district policy, and administrative regulations. Users will be held accountable for the use of copyright protected material obtained from third parties in the case where these parties are in violation of copyright law. (Local regulation CQ)

5.     Users may not gain unauthorized access to resources or information. (Local regulation CQ)

6.     Users shall not use the Internet unless they have received training, returned the appropriate agreement form signed and parents have agreed to allow use of the Internet.

7.     Users shall not distribute personal information about themselves or others through the Internet. (Local regulation CQ)

8.     Users shall not maliciously attempt to harm or destroy district technology equipment or data, or the equipment or data of any of the agencies or other networks that are connected to the Internet. (Local regulation CQ)

9.     Users shall not use District Internet access to conduct buying, selling, or promotion of commercial items.

10. Internet users shall not purposefully access or post materials that are abusive, obscene, sexually oriented, threatening, harassing, damaging to another's image, or illegal. (Local regulation CQ) These items include but are not limited to the following categories: a) Adult -URLs with content intended for adults only. Examples include: Images or

text that are provocative, suggestive, and erotic. b) Sites which promote activities which are illegal for minors (such as drinking alcohol) c) Other contents which many people may find repulsive or disgusting. d) Crime -URLs which are intended to teach/instruct the reader in skills which are

generally only useful for pursuing criminal activities, such as: · Building bombs or explosives · Hacking into computer systems · Lock picking

e) Drugs -URLs which promote the use of illegal controlled substances or instruct the

reader how to grow/make/process these substances. f) Entertainment - URLs, which allow the playing or downloading of games. g) Gambling - URLs, which allow for on-line gambling or are dedicated to gambling

information and instructions. h) Intolerance - URLs, which advocate intolerance or hatred of a person or group of people (gangs).

i) Violence- URLs, which show or advocate violence. Examples include: Images containing graphic violence (blood/murder), promotion of violence or terrorist acts against others.

1.     Users may not waste District resources related to the electronic communications system.

2.     (Local regulation CQ) Examples of resource waste violations are the following. · Printing items that not educational · Downloading large files, such as games, multimedia programs, music and videos · Continuous playing of music and video.

2.     Users are prohibited to bring prohibited materials into the school's electronic environment. (Local regulation CQ)

Defining Chat and Newsgroup Usage Rights/Purpose

Users shall not participate in newsgroups or chat rooms. With approval from the Instructional Technology Department, chat rooms and newsgroups can be made available for educational use and only for a limited time. Teachers may assign projects requiring educational chats with other students/professionals by completing a request form and notifying their Technology Trainer in advance so arrangements may be made. Chat room and newsgroup participation is permissible for employees based on prior approval from the district.

1.     The district has the right to block chats/newsgroups/discussion groups.

2.     Even if user has district approval to use a chat line/room, the district has the right to lock out any user that uses chats excessively, in an inappropriate manner, and/or in violation of the guidelines outlined below.

3.     The district has the right to decide which chat lines/ newsgroups/discussion groups are educational.

Acceptable Conduct

1. With prior, written permission, users shall use educational chat rooms, discussion groups or newsgroup accessed on the Internet for educational purposes.

Limitation of Uses

Users are prohibited from participating in any chat room, newsgroups, and discussion groups without proper approval.

Defining Certain Rights/ Purpose

The purpose of the school district’s e-mail is to facilitate communications in support of research and education. Access to the district’s e-mail system is a privilege, not a right. Users of the district e-mail system are required to comply with all District rules, regulations, and policies governing appropriate use of the system.

· Users should be mindful that use of school-related electronic mail addresses might cause some recipients or other readers of that mail to assume they represent the District or school, whether or not that was the user’s intention.

· District has the right to deny the privilege of using e-mail to any user who is in violation of any guideline.

· Technology Director / Coordinator is authorized to monitor or examine all system activities, including electronic mail transmissions, as deemed appropriate to ensure student/user safety online and proper use of the system. (Local regulation CQ)

· E-mail transmissions sent and received by students and employees are not private and may be monitored if suspicion concerning inappropriate use exists

· Parents have the right to request copies of e-mail sent or received by their daughter/son. Supervisors have the right to request copies of e-mail sent or received by staff if suspicion concerning inappropriate use exists.

The following procedures will be applied at all campuses:

1.     All 1^st -12^th grade teachers must review with students the dos and don’ts on using email.

2.     First and second graders will be able to email within LISD network. They will not be able to send or receive email from outside LISD network.

3.     District has the right to monitor and review sent or received mail to ensure proper and ethical usage of e-mail. The district uses Mail-Gear, a web-based mail interface. This software allows the district to monitor e-mail usage.

Acceptable Conduct

1.     Users shall use e-mail for educational purposes and must be consistent with the educational mission of the Laredo Independent School District.

2.     Users shall attend the district’s training in order to obtain an authorized e-mail account.

3.     Users must purge electronic mail in accordance with established retention guidelines to ensure proper use of system. (Local regulation CQ)

4.     Users shall report illegal or unauthorized use of the e-mail or online systems to the Technology Trainer and/ supervisor.

5.     Users are expected to observe the following network etiquette: (Local regulation CQ) · Be polite; messages typed in capital letters are the computer equivalent of shouting and are considered rude. · Use appropriate language; swearing, vulgarity, ethnic or racial slurs, and any other inflammatory language are prohibited. · Pretending to be someone else when sending/receiving messages is considered

inappropriate. · Transmitting obscene messages or pictures is prohibited. · Be considerate when sending attachments with e-mail by considering whether a file

may be too large to be accommodated by the recipient's system or may be in a format unreadable by the recipient. · Using the network in such a way that would disrupt the use of the network by other users is prohibited.

Limitation of Uses

1.     Users shall not use the e-mail system for any illegal activity, including but not limited to violation of copyright laws (plagiarism, forgery or attempted forgery of electronic mail messages). (Local regulation CQ)

2.     Users shall not share their login or password with anyone. (Local regulation CQ)

3.     Users may not transmit / distribute personal information about students by means of the electronic communications system; this includes, but is not limited to, personal addresses and telephone numbers. (Local regulation CQ)

4.     Users should never make appointments to meet people whom they meet online and should report to a teacher or administrator if they receive any request for such a meeting.

(Local regulation CQ)

1.     Users shall not use e-mail to sell or to solicit products or services. Users shall not use e-mail for private or commercial offerings of products or services.

2.     Users shall not use and/or respond to e-mail in any way that would be considered: 1) Damaging to another’s reputation 2) Abusive 3) Obscene 4) Sexually oriented

5) Offensive

6) Threatening

7) Harassing

8) Illegal

9) Contrary to school policy. (Local regulation CQ)

1.     Users shall not attempt to read, delete, copy, or modify the electronic mail of other system users, deliberate interference with the ability of other system users to send/receive electronic mail, or the use of another person's user ID and/or password. (Local regulation CQ)

2.     Users shall not use the e-mail system to distribute material or information on behalf of or with regard to professional unions, collective bargaining, private businesses or associations, or political campaigns or organizations without the express written consent of the Superintendent or designee.

3.     Users shall not access private e-mail accounts such as HOTMAIL, YAHOO MAIL, etc… when using the district’s Internet system.

4.     User shall not use e-mail for the purpose of sending unnecessary or junk mail or chain letters.

5.     Users shall not respond to unsolicited e-mail messages from any source without the permission of the supervising teacher.

6.     User shall not pretend to be someone else when sending/receiving messages.

7.     Users shall not use e-mail for any purposes that may present a tangible cost to the school or interfere with the operations of the computer network or with the performance of the student or employees.

Defining Web Pages Usage Rights/Purposes

Web sites should be primarily academic in nature. They may also serve to support our educational programs by informing our community about events and activities and reflect the unique personality of each school. Users should be mindful that publishing a web page on LISD’s web server might cause some recipients or other visitors of that web site to assume they represent the District or school, whether or not that was the user’s intention. LISD defines “web page” as any web accessible file or class page that is published to a district funded web site regardless of file type or server location.

The District will maintain a District Web site for the purpose of informing employees, students, parents, and members of the community of District programs, policies, and practices. Requests for publication of information on the District Web site must be directed to the designated Webmaster. The technology coordinator and the District Webmaster will establish guidelines for the development and format of Web pages controlled by the District. (Local regulation CQ)

No personally identifiable information regarding a student will be published on a Web site controlled by the District without written permission from the student's parent.

No commercial advertising will be permitted on a Web site controlled by the District unless it is placed there by district’s webmaster with administrative approval. (Local regulation CQ)

1. The following criteria must be considered when creating and/or posting material to a web page:

a.

It is the requirement of the District’s web administrator or campus site manger to upload campus/district’s web pages.

b.

Maintenance is required (but is not limited to) for timely updating.

1.     Permission form must be signed by student (i.e., 18 yrs +) and/or parent prior to the publishing of the student’s work. These forms must be turned in to the campus technology trainer.

2.     Web pages and web page content created by employees belong to the district even if the employee is no longer in the district.

3.     The district has the right to deny publishing a school’s or a department’s web page that does not follow the approved districts web page template.

4.     The district’s web master or campus web site manger has the right to delete any web page that uses excessive system resources or network bandwidth or that is in violation of any of the guidelines outlined below.

1.     Roles and responsibilities of the developers in the web page creating/posting process:

1.     Campus Site Manager: The site manager is expected to facilitate all site administrator assignments and provide necessary training for campus site administrators.

2.     Campus Site Administrator(s): Faculty member(s) assigned site privileges/permissions to manage user accounts, class pages, group pages, site announcements, site calendars, and other site resources.

3.     Classroom Teacher: Each classroom teacher should develop and maintain a class page to share class materials, resources, and schedules on the Internet. Class pages should be developed according to current district approved template and should provide resources relevant to grade and subject areas.

4.     Group Page Manager: Faculty or student designated to maintain a group page to share files, establish online discussion boards, schedules and other site resources among group members. Group pages may be developed for academic departments, administrative departments, and extracurricular activities.

Acceptable Conduct

1.     Users shall publish school-related web pages. Web pages’ content and the intent shall be in accordance with the Laredo Independent School District’s Internet policies and guidelines.

2.     Users of web pages shall be in compliance with federal copyright laws.

3.     Users shall obtain permission from originator in order to publish information, graphics or photographs on any school related web page. All graphics, photos, and art must include site references.

4.     Users shall obtain and file, with the web administrator, a signed permission form prior to publishing student’s work in the Internet.

5.     Users’ web pages shall be appropriate in relation to the objectives of the class/campus/district.

6.     Users, who publish a school-related web page on the Internet, shall use only the campus/district’s web servers to publishing their WebPages.

Limitation of Uses

1.     Users shall not use excessive resources on web pages.

2.     Users shall not create campus and departments’ web pages without using the district’s approved template. Teachers and students individual web pages do not need to follow the approved district’s web page.

3.     Users shall not publish web pages for commercial or private advertising, commercial offerings of products or services for sale, or solicit products or services or to raise funds for non-district related activities or organizations.

4.     Users of web pages shall not use the network to disseminate material or information on the behalf of or with regard to professional unions, collective bargaining, private businesses or associations, or political campaign organizations without the express written consent of the Superintendent.

5.     Users who create school-related web pages shall not publish their work outside of the districts web server. (i.e. local provider, geocities.com, etc)

6.     Users cannot post any personally identifiable information about a District student on a Web page under the District's control unless the District has received written consent from the student's parent. An exception may be made for "directory information" as allowed by the Family Educational Rights and Privacy Act and District policy. [See CQ(EXHIBIT A) and policies at FL]

1.     Users shall not identify students on school’s web pages. Users shall follow these guidelines:

1.     When appropriate, first initials and last names or first name along with initial of last name shall be used. Complete first and last name can be listed with parent permission.

2.     Student work shall not reveal family or personal details that may be construed as invasion of privacy for student or family members.

3.     Student pictures shall not be published unless written parental permission or student (for students over 18 years of age) permission is obtained. Group pictures are recommended, with references to teacher’s class rather than individual names.

Defining On-line Conferences and Instant Messaging Software Usage Rights/Purpose

On-line conferences and instant messaging delivers an Internet conferencing solution with multi-point data conferencing, text chat, whiteboard, and file transfer, as well as point-to-point audio and video. When engaged in an On-line conferences and instant messaging, users should assume that they are representing the district at all times. The purpose of all conferences shall be educational.

The following rights apply to all users:

1.     The district has the right to monitor or review any on-line conferences and instant messaging to ensure proper and ethical use.

2.     The district has the right to deny access to an on-line conferences and instant messaging if the user is abusing their privilege to use the on-line conferences and instant messaging or violating any of the guidelines.

Acceptable Usage

1.     Users shall use on-line conferences and instant messaging to enhance the curriculum and for educational use only.

2.     Users shall protect the security and privacy of LISD’s systems and network.

3.     Users shall comply with existing laws.

4.     Users shall encourage responsible use of the Internet and discourage activities that reduce the usability and value of Internet services.

5.     Users shall preserve the privacy and security of individual on-line conferences and instant messaging users.

Limitation of Usage

1.     Users shall not publish post, distribute or disseminate defamatory, infringing, obscene or other unlawful material or information.

2.     Users shall not threaten, harass, stalk, abuse, or otherwise violate the legal rights (including rights of privacy and publicity) of others.

3.     Users shall not intercept or attempt to intercept private communications not intended for them.

4.     Users shall not transmit files that contain software or other material protected by intellectual property laws, rights of privacy of publicity, or any other applicable law unless you own or control the rights thereto or has received all necessary consents.

5.     Users shall not transmit files that contain a virus or corrupted data.

6.     Users shall not delete any author attributions, legal notices or proprietary designations or labels in a file that you transmit.

7.     Users shall not falsify the source or origin of software or other material contained in a file that you transmit.

8.     Users shall not cause repeated disruptive incidents.

9.     Users shall not act, or fail to act, in your use of on-line conferences and instant messaging, in a manner that is contrary to applicable law or regulation.

Defining Certain Rights/Purposes

Distance learning is two-way communication between a teacher and student separated by distance, using technology for facilitating and supporting the curriculum. Videoconferencing is one form of distance learning where two or more distant groups communicate “face-to-face”, in real time, by using audio and video equipment. It brings people in one location together with those in another-whether it is from a university to a medical institution or from a junior high to a library-allowing them to share their knowledge, experiences, and backgrounds. Note: Opinions, advice, services, and all other information expressed by system users, information providers, service providers, or other third-party individuals in the system are those of the providers and not the District.

Only a district employee may request from library media staff to use the distance learning system and in doing so will be ultimately responsible for use of the system.

The District’s system is provided on an “as is, as available” basis. The District does not make any warranties, whether express of implied, including, without limitation, those of merchantability and fitness for a particular purpose with respect to any services provided by the system and any information or software contained therein. The District does not warrant that the functions or services performed by, or that the information or software contained on the system will meet the system user’s requirements, or that the system will be interrupted or error free, or that defects will be corrected.

Acceptable Conduct

1.     Users shall be observant that the use of school-related videoconference system might cause some recipients to assume they represent the District or school, whether or not that was the user’s intention.

2.     Users (students) shall follow all rules as specified by the teacher.

Limitation of Uses

1.     Users shall not use the system in any way that violates copyright laws. Educational institutions and organizations are not exempt from copyright laws. These laws provide protection for literary works; musical works, including accompanying words; dramatic works, including accompanying music. In addition, pantomimes and choreographic works; pictorial, graphic and sculptural work; motion pictures and other audiovisual works; and sound recordings are also protected. In the distance learning setting, anything considered “fair use” in the traditional classroom may be transformed into a public performance. Therefore, educators must have permission from the owner of the copyright to use copyrighted materials during the “performance.”

2.     Users in grades Pre-Kinder through twelfth shall not participate in the District’s videoconferencing system with their teachers or facilitator without consent from their parents.

3.     Users shall not bring prohibited materials into the school’s electronic environment.

4.     Users shall not say, send, post messages, or use hand gestures that are abusive, obscene, sexually oriented, threatening, harassing, or damaging to another’s reputation.

5.     Users shall not maliciously attempt to harm or destroy district’s Distance Learning Videoconference system, or any of the agencies or other networks that are connected to the District’s system.

6.     Users shall not use the system for illegal purposes, in support of illegal activities, or for any other activity prohibited by District’s policy or guidelines.

7.     Any original work created by users shall not be included in a videoconference session under the District’s control unless the District has received written consent from the student and the student’s parent.

8.     Users shall not interfere with the teaching or learning in the classroom.

Defining Personal Equipment and Accessories

Any communication devices, that are not LISD property, are prohibited to be used in the Laredo ISD network / premises.

Acceptable Conduct

· Vendors, consultants and representatives may be allowed to use their own equipment ONLY if they have been given proper authorization by the IT department when they get their identification card from Laredo ISD.

· In order to get proper authorization, vendors must take laptop and media (diskettes, CDs, pen drives…) to be scanned for viruses at the IT department where they must also get a identification card (for visitors).

Limitation of Uses

· LISD does not allow outside internet access provided by other service providers (satellite-based, wireless, cable-based, or dial up). · LISD prohibits the use of any personal equipment on LISD network / premises without written authorization from IT Chief Technology Officer.

Level I Violation/Offense

Any violations of the limitations of usage within these guidelines will be considered a Level 1 violation; unless the violation is classified as a Level II or III violation.

Recommended Consequences for Level I Violation/Offense Student Offenders These offenses are prohibited at school or school-related activities and may be punishable by in school suspension, detention, Saturday school, assignment of school duties other than class tasks, withdrawal of extracurricular or honorary privileges, or any other discipline management techniques listed in Section III of the Code, as determined by the campus principals.

Level II Violation/Offense

The following violations are immediately considered level II offenses.

· Take actions that are harmful to the district’s technology equipment (vandalism).

· Use the computer/technology equipment in any way that may harass, defame or

demean others with language, image or threats. · Attempt to use or discover any password used for administrative software and hardware to gain illegal entry. · Write, produce, generate copy, propagate, or attempt to introduce any computer code

designed to self-replicate, damage, or otherwise hinder the performance of any

computer’s memory, file system, or software. Such software is often called a bug,

virus, worm, Trojan horse, or similar name.

· Assemble or disassemble computers/technology equipment without written authorization from the Information or Instructional Technology Director.

· Malicious attempts to harm or destroy district technology equipment or data, or the equipment or data of any of the agencies or other networks that are connected to the Internet.

· Purposely access or post materials that are abusive, obscene, sexually oriented, threatening, harassing, damaging to another's image, or illegal. These items include but are not limited to content filtering software categories under the Internet Usage section (Limitations of usage, #7).

· Say, send, post messages, or use hand gestures that are abusive, obscene, sexually oriented, threatening, harassing, or damaging to another’s reputation which using the video conferencing equipment.

· Hack or alter programs or files belonging to other users. For example, erasing, renaming, or making unusable anyone else’s files, programs, email or disks. · Knowingly bringing prohibited materials into the school's electronic environment

Recommended Consequences for Level II Violation/Offense

Level III Violation/ Offense

These offenses are considered to be more serious than the Level II Serious Offenses listed in this Code.

Recommended Consequences for Level III Violation/Offense Student Offenders These actions constitute offenses that shall or may result in placement in the Alternative Education Program located at F.S. Lara Academy and D.D. Hachar Elementary School (PAWS). The terms of a placement under this section shall prohibit the student from attending or participating in school-sponsored or school-related activities, including, but not limited to, extracurricular activities. A principal is not prohibited from suspending a student immediately prior to the student’s placement in the Discipline Alternative Education Program (DAEP).

The student agreement must be renewed each academic year.

PARENT OR GUARDIAN

I have read the Electronic Communication and Data Management LISD Guidelines (June 2008). In consideration for the privilege of my child using the District's electronic communications system, and in consideration for having access to the public networks, I hereby release the District, its operators, and any institutions with which they are affiliated from any and all claims and damages of any nature arising from my child's use of, or inability to use, the system, including, without limitation, the type of damage identified in the District's policy and administrative regulations. I understand that the district will take necessary precautions to ensure the appropriate use of the electronic communications systems. I also understand it is not absolutely possible to prevent all improper use.

I am aware that my child’s use of the District’s communication equipment allows my child to participate in activities and lessons meeting the goals and objectives that are mandated by the State. I understand that my child will be involved with the following communication equipment and/or activities:

· Use of electronic technology equipment (including, but not limited to, computers, scanners, digital cameras, and video cameras) · Use of the Internet and of distance learning activities (including, but not limited to, video conferencing, on-line

conferences/instant messaging, and e-mail) · Allow for their pictures to be taken for the use in any district’s web page and electronic or printed presentations. · Allow to have their work published on the Internet and Intranet (within the District)

Yes, I consent to have my child involved with all of the above communication equipment.

No, I do not consent to have my child involved with all of the above communication equipment. I will include a note with this form explaining what I do not consent to.

Signature of parent or guardian ________________________________________________

LISD Official Form 811-25 23 Last Updated 1-20-2005

Check one:

• Parent of a student at this campus □ Visitor (not from this neighborhood)
• Community member □ School Board Member
• Vendors, Subcontractors

User Name: (Please Print) __________________________________________________

Date ___________________________ Home phone number ______________________

Which neighborhood campus will you most likely be using for the use of computers and/or system access? _____________________________________ You are being given access to the District's electronic communications system. Through this system, you will be able to communicate with other schools, colleges, organizations, and people around the world through the Internet and other electronic information systems/networks. You will have access to hundreds of databases, libraries, and computer services all over the world.

With this educational opportunity comes responsibility. It is important that you read the District policy, administrative regulations, and agreement form and ask questions if you need help in understanding them. Inappropriate system use will result in the loss of the privilege to use this educational tool.

Please note that the Internet is a network of many types of communication and information networks. It is possible that you may run across areas of adult content and some material you (or your parents) might find objectionable. While the District will use filtering technology to restrict access to such material, it is not possible to absolutely prevent such access. It will be your responsibility to follow the rules for appropriate use.

I have read the Electronic Communications and Data Management LISD Guidelines and agree to abide by their provisions. In consideration for the privilege of using the District's electronic communications system and in consideration for having access to the public networks, I hereby release the District, its operators, and any institutions with which they are affiliated from any and all claims and damages of any nature arising from my use of, or inability to use, the system, including, without limitation, the type of damages identified in the guidelines.

Signature _______________________________________________________________

LISD Official Form 811-27 24 Last Updated 1-20-2005

Some of the ideas and/or information were obtained from the following sources:

Texas Association of School Boards (TASB) Policy and Regulations on Electronic Communication

and Data Management. The Center for Distance Learning Research—Texas A&M University. “Videoconferencing: A Basic Guide to Teaching Using Videoconferencing Equipment”, p.4

References below are for Developing and Publishing of Web Pages: http://www.kckps.k12.ks.us/techplan/interstu.html

June 2008 LISD's Instructional Technology Department accepted the challenge of revising the Electronic Communication and Data Management Guidelines.

The revision of the guidelines is a collaborative effort by the following: Carmen Sandoval, Director for Instructional Technology Roy Lanier, Chief Technology Officer Guillermo Villarreal, Technology Coordinator Guadalupe Vasquez, District Technology Trainer Elias Alonzo, Director for CTE Lead Technicians: Hilario Solis, Joe Estrada, And input from all the Technology Trainers and the Technology Task Force Committee members

Previous revisions were made by: Jesus J. Amezcua, Chief Financial Officer Dr. Don Schulte, Executive Director for Human Resources Elsa Arce, Executive Director for Student Services District trainers: Gerardo Castaneda, Alfredo Castro, Dr. Arturo Limon, Technology Trainers: Kerry Bonugli, Ari Boubel, Arabella Castillo, Diana Escudero (former trainer from M. S. Ryan Elementary), John Hill, Jorge Muñoz, and Scott Roberts

ECDM Guidelines (Summer, 2007)